Seasonal Summer Registrar

February 3, 2023

Main Line Art Center seeks a creative, energetic seasonal registrar to provide administrative and customer support for classes and workshops. This seasonal, part-time 20 hour position is multi-faceted and requires a poised and professional demeanor. The registrar must maintain an exemplary sense of professionalism and the ability to proactively problem solve to support our camp and educational programs. The pay for this position is $20/hour.

The current schedule for this position is:

• Monday, 8am-10am (can be expanded)
• Tuesday-Thursday, 8am-2pm

Visitor Services:

• Support all safety policies in regards to camp: camper drop-off and pick-up, lunch and snack break supervision as needed.
  • Provide administrative support for the organization: greets visitors, handles incoming calls, checks and sorts mail.
  • Address teaching artist needs and concerns
  • Advocate appropriate class selection to students to ensure a satisfying class experience
  • Promote teachers, classes and other offerings to community constituents
  • Provide student, guest, and visitor feedback to relevant staff
  • Correspond with students regarding supply lists, directions and class information

Registration and Database Management

• Process registration for all classes, workshops, events and other activities
• Process all refund requests
• Manage class cancellations and notifications
• Create database reports for departments organization wide
• Maintain all constituent records in the database
• Support Camp Co-Directors in maintaining camper waitlists, camper rosters, and emergency contact forms.
• Other duties as assigned

Qualifications:

The ideal candidate will be highly-motivated and hardworking with the ability to handle whatever task is put before them with efficiency and an attention to detail. Previous experience with registrations, an appreciation for organization, and the ability to carefully manage time and meet deadlines are essential. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Experience:

• 2 years of related experience in an administrative position working in customer service and database management
• Advanced understanding of MS Office (particularly Excel and Outlook)
• Experience managing large constituent database systems required
• Ability to effectively present information in one-on-one and small group situations to members of the community.

Physical Requirements & Working Conditions:

• Must be able to remain in a standing or stationary position for extended periods of time.
• Must be able to adapt to high pace environments.
• Occasionally moving/lifting lightweight equipment and other work-related objects up to 25lbs.

To Apply:

To apply email Ariel Edwards at aedwards@mainlineart.org with the subject heading “Seasonal Summer Registrar”. In order to be considered, you must attach your cover letter, resume and 3 references to your email as a single, separate document.

The position is currently open and applications will be accepted until it is filled. At Main Line Art Center our values lead us and we are committed to a diverse, equitable and inclusionary work place. Diverse candidates are strongly encouraged to apply.

The staff at the Center is a small but mighty group of forward-thinking team players working together to serve our community and advance our mission. Hard-work, enthusiasm, curiosity, and a willingness to learn are attributes we hope to find in our next team member. We foster an open and inclusive environment where all staff members are encouraged to think creatively, fail wisely, and feel empowered to share new ideas.